Project Manager for (Personal Assistants)

StratusPoint Digital Horizon Limited is hiring a highly organized, proactive, and experienced Project Manager to oversee and coordinate the activities of a team of Personal Assistants (PAs). The successful candidate will ensure that administrative operations run efficiently, projects are delivered on time, and executives receive exceptional support. This role requires strong leadership, project management, communication, and organizational skills to manage multiple priorities in a fast-paced environment. Key Responsibilities

1. Lead, supervise, and coordinate a team of Personal Assistants.
2. Assign tasks, monitor workloads, and ensure timely completion of assignments.
3. Develop and implement efficient workflows and administrative processes.
4. Plan, execute, and monitor projects involving executive support and administrative operations.
5. Track project milestones, deadlines, and deliverables.
6. Facilitate communication between executives, departments, and Personal Assistants.
7. Prepare project plans, progress reports, and performance dashboards.
8. Identify operational challenges and recommend process improvements.
9. Ensure confidentiality when handling sensitive information and executive communications.
10. Manage scheduling priorities, travel coordination, meetings, and executive events through the PA team.
11. Monitor key performance indicators (KPIs) and ensure service excellence.
12. Ensure compliance with company policies and administrative standards.

Required Qualifications

1. Bachelor's degree in Business Administration, Project Management, Management, or a related field.
2. Minimum of 3–5 years of experience in project management, operations management, executive support, or administrative leadership.
3. Previous experience managing administrative staff or Personal Assistants is highly desirable.
4. Project Management certification (PMP, PRINCE2, Agile, Scrum, or equivalent) is an advantage.

What is the minimum requirement? We specify minimum requirements which means you must satisfy the criteria in order to be considered for the role. Please do not apply if you don’t meet the minimum requirements. Minimum Requirements

1. Excellent leadership and people management skills.
2. Strong project planning and execution abilities.
3. Outstanding organizational and time management skills.
4. Excellent written and verbal communication skills.
5. Ability to prioritize multiple projects simultaneously.
6. Strong problem-solving and decision-making skills.
7. High attention to detail and accuracy.
8. Ability to maintain confidentiality and professionalism.
9. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
10. Experience using project management tools such as Asana, Trello, Monday.com, Jira, ClickUp, or Microsoft Project.
11. Ability to work under pressure and meet deadlines.

Preferred Requirements What are preferred requirements? We specify preferred requirements which are not mandatory for the role but satisfying them will provide you a greater chance to be considered for this role. Experience supporting senior executives or C-suite leaders.

1. Knowledge of workflow automation and productivity tools.
2. Experience managing remote or hybrid teams.
3. Familiarity with performance management and process improvement methodologies.